This Privacy Notice explains how we use any personal data (also referred to as ‘information’) we collect about you. It describes the following:
We collect information about you in the following circumstances:
We use your information to do the following:
We will rely on one of the following legal grounds (as appropriate) to process your personal data:
We share information with the following third parties:
Some of these third parties are based outside the European Economic Area (EEA) in, amongst others, the following countries: United States of America, China, Hong Kong, Singapore, the United Arab Emirates, Qatar, Kenya and Russia.
If we do transfer your information from the EEA to a jurisdiction outside the EEA, we will take appropriate steps to protect that information, which includes the following: (i) Entering into an agreement with the third party which includes clauses that the EU Commission has determined offer adequate protection for your information, a template copy of which is available at: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en; or (ii) Otherwise ensuring that information would only be transferred to third parties in jurisdictions that the EU Commission has determined offers adequate protection for your personal information.
You have rights under data protection law in relation to our use of your personal data, which include the following:
If you have subscribed to us or agreed to be on a contact list to receive information from us, you can ask to be removed at any time by using the unsubscribe link included in any e-communications, or by emailing email@example.com.
If you have any questions about these rights, or you would like to exercise any of them, please contact us by submitting a request to firstname.lastname@example.org – additional details of how to get in touch are set out in section 7 below.
Personal data of employees and freelancers will be kept for no longer than is necessary and that period of time will be determined with reference to applicable statutory limitation periods in your jurisdiction.
Our policy is to destroy employment applications one year after their submission if they have not led to an offer of employment, unless during the submission process you agreed to a longer retention period on the basis of being considered for future work opportunities we may have. If you are engaged with us ‘to perform a contract,’ then local market data retention legislation may apply to elements of the information you supply to us.
Any other information obtained as set out in section 2 above will be kept for no longer than is necessary and will be determined with reference to applicable statutory limitation periods in your jurisdiction, or otherwise as agreed between us.
We will keep our retention processes under review to ensure that your data is not stored for longer than is strictly necessary.
If you have any questions about this privacy notice or the information we hold about you, you can contact us in the following ways:
Enquiries from outside the European Union can still be made via the above email or postal route.
We keep this Privacy Notice under regular review and we will place any updates on this webpage.
This Privacy Notice was last updated on 1 August 2019.